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Contract Administrator (Part Time - 20hrs)

Location: Boston, MA
Respond by e-mail
Website: http://www.imsearch.com

Isaacson, Miller (IM), a national executive search firm dedicated to recruiting exceptional leaders for mission-driven organizations, seeks a part time (twenty hours per week) contract administrator to join our operations team.  The private firm, based in Boston with offices in Washington, D.C. and San Francisco, has 140 employees. IM had $20 million in revenue in 2013.  

 

Reporting to the chief financial officer and working closely with all levels of staff, the contract administrator is responsible for preparing and recording all client and vendor contracts and related legal documents as well as assisting with other compliance matters. The position calls for a detailed-oriented and self-motivated individual with exceptional communication skills and a strong customer-service orientation. This is an exciting opportunity for an energetic, results-driven professional to join a highly collaborative team with a fundamental commitment to mission-driven organizations. The hours are flexible and it is anticipated that the majority of the role may be performed within an at-home office environment.

Currently, the work of the contract administrator is allocated among many individuals in the firm. This is a newly created position and the successful candidate will play a vital role in shaping the position and streamlining the process. It is expected that the position will require twenty hours of time per week over a five-day period. Today, contracts are prepared by team administrators and reviewed by the chief financial officer for adherence to master contracts, previously negotiated client terms, and standard IM terms. The contracts administrator will take over the role of working directly with vice presidents and principals to prepare the contracts and will deliver them to the client for their review and signature. The administrator will also handle all in house paperwork required to process the search internally. The contract volume is approximately two hundred fifty per year. The contract administrator will leverage his/her expertise to assist with other legal matters as needed.  

 

Specific challenges for the contract administrator include:

 

Preparation of all search contracts

 

·       Work directly with the firm’s vice presidents and principals to prepare and deliver contracts in adherence to proper terms

·       work directly with chief financial officer to negotiate variances from standard terms

·       Prepare all in house paperwork required to launch each search

·       Follow up with clients regarding contract status

·       Coordinate delivery of certificates of insurance with outside agent as needed

·       Verify that specific terms of contract are adhered to including any specific reporting requirements

 

Assist with responses to RFP’s

 

·       Assist the marketing coordinator with any contract language included in rfp responses

·       Review requirements specified in an rfp to ensure IM is in compliance

·       Assist with the preparation of responses for master agreements

 

Oversee master agreements

 

·        Maintain compliance with all agreements

·        Track specific contract requirements

·        Renew as needed

 

Other legal assistance

 

As time permits assist with the following matters

 

·       Preparation of materials for board meetings including meeting minutes and board filings

·       Filing of annual reports

·       Immigration filing and records maintenance

 

The Ideal Candidate

 

Isaacson, Miller seeks candidates who are first and foremost drawn to our firm’s mission of strengthening and diversifying leadership in the civic sector. A commitment to the success and integrity of the firm as a whole is essential.

The position calls for a seasoned professional with at least 3 - 5 years of contract experience, preferably in the non-profit sector or professional services industry.  A CP, CLA or JD is required.

 

In addition, the ideal candidate will possess the following personal and professional qualities:

 

  • Experience in the preparation of contracts or other legal documents;
  • Conscientiousness in producing high-quality work and attending to detail; excellent time management skills and the ability to juggle multiple competing priorities and meet multiple  deadlines;
  • Exceptional oral and written communication skills;
  • A customer service orientation; the ability to interact with all levels of staff and management and the flexibility to adjust to fluctuating internal client priorities;
  • An engaging personality and keen sense of curiosity; the capacity to build rapport with people at all levels of an organization;
  • Demonstrated ability to work independently and exercise sound judgment and discretion;
  • Honesty, openness, and a healthy sense of humor.

Applications must include a resume and a  cover letter explaining why you are drawn to this role and how your qualifications best match the requirements of the position.

posted: 4/10/2014

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